Sorry for the delay and any formatting issues- had to be manually scraped from Twitter Search!

 

Topic- Best Tips for Saving Money at Your Events

 

Brandt Krueger @BrandtKrueger:

[Moderator] Live from the Omni Berkshire bar in NYC, welcome to tonight's chat! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

[Moderator] Tonight's topic, as voted on by you, is ""Best Tips for Saving Money at Your Event"" #eventprofs

 

 

Heidi Thorne @heidithorne:

Free Report on Hot Promotional Products by Region http://is.gd/IiNORA  #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

[Moderator] So if you're joining us tonight, please let us know who you are, where you hail from, and what your fav t-shirt says #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger We are the Cincinnati USA CVB from Cincinnati, OH! Our fav tee says, ""WHO DEY!"" Excited to be here. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@CincyUSACVB Welcome! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Obviously I'm Brandt- out of Minneapolis normally,  and my current fav is ""Resistance is futile if < 1 ohm"" #eventprofs

 

 

Creative Visions @CreativeVisioNC:

Being an #introvert doesn’t mean you can’t learn how to be an effective leader! http://ow.ly/oPs7n  #leadership #eventprofs

 

 

EventsMgmtJobs @EventsMgmtJobs:

tfconnect global recruitment: Event Director – Exhibitions http://bit.ly/186gQBN  #EventJob #EventManagementJob #EventProfs

 

 

Brandt Krueger @BrandtKrueger:

It was pretty quiet last week, and might be again tonight, so once we've done a few we might look at changing the format/times #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger Definitely let us know if there is anything we can do to help! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

#EventProfs in the room with me says ""Ohio? That's my favorite football team!""

 

 

ELIZABETH GLAU, CMP @elizabethglau:

Who's tweeting from @cincyUSACVB? #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Well let's charge on ahead! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Rather than breaking it down into questions, I thought we'd break it into sections of the event. #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

I'm stalking the #eventprofs twitter chat. I should be working on my presentation for #2013wes. :)

 

 

Brandt Krueger @BrandtKrueger:

So Q1) Best way to save money when... selecting a site? #eventprofs

 

 

VenuCare Medical @VenuCare:

RT: Need Medical Staff  for an Upcoming #Filming, #Concert, #Rave, Walk/Run or any #Event! Contact Us! Will Beat Any Rates! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Might be a good one for you to field, Cincy! #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger Keep an eye on incidentals. With us, we're a great walking city and that will save you on transportation.  #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger A1: We also have a wealth of speakers, esp on marketing topics. That will save you on travel costs.  #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A1) have all of the information on other services at that venue i.e. wi-fi / AV / etc. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

A1) I always recommend bringing in your production company or AV vendor in WAY earlier in the process, including site selection #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

They can help you see what the potential ""gotchas"" might be later, like power charges, rigging points #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@elizabethglau Exactly. All those little charges add up. #eventprofs

 

 

EventsManagementNews @EventsMgmtNews:

Event Gallery: 2013 CMI 25 http://bit.ly/1a29QVT  #EventProfs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A2) you can also quickly and easily check airfare and time to travel via plane vs car on Google maps. #eventprofs

 

 

PinkStudios.net @PinkStudiosnet:

PLEASE like our photo & SHARE! http://ow.ly/oXokE  #photobooth #eventprofs #etsy @stl_weddings @kar_rawlins @Eventsbymissy1 @adrienneerin

 

 

Brandt Krueger @BrandtKrueger:

A1 More) Also, almost everything is negotiable. If the site wants your business, anyway... #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Or a shuttle @elizabethglau A2) you can also quickly and easily check airfare and time to travel via plane vs car on Google maps #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A1) depending on the type of event you are planning, you can crowdsource the venue as well, which might save you $$$. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Negotiations can include free WiFi or other perks. More and more hotels are bending on the in-room WiFi, if not the meeting room #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

@BrandtKrueger or walking or biking! :) #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@elizabethglau Couldn't crowdsourcing backfire? Wouldn't folks want to stay at the fanciest place (if anonymously asked?) #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Good comments, all. Shall we move on to round 2? #eventprofs

 

 

Betsy Bair @betsbair:

Alison Jenks, Alison Hall and moi at Red Sox vs Orioles game at Fenway #pcma #eventprofs pic.twitter.com/QJDjlyQ5ej

 

 View photo

 

 

Brandt Krueger @BrandtKrueger:

Q2) Best way to save money... when selecting vendors? AV? Decor? Freakin' Laser Beams? #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

@BrandtKrueger I was thinking about #SMW13. They crowdsource venues, content, pretty much everything about the event. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@elizabethglau Aha, gotcha. I tend to lock on to corporate meetings since that's what I'm most familiar with- good point. #eventprofs

 

 

Alison Smith Jenks @alismithjenks:

Fun night! RT @betsbair: Alison Jenks, Alison Hall and moi at Red Sox vs Orioles game at Fenway #pcma #eventprofs pic.twitter.com/MeSWelRsIc

 

  View photo

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger A2: This is an area where a CVB can help you. Although we can't guarantee laser beams. ;) #eventprofs

 

 

Eagle Ridge Hospital @ERHF1:

Attention #eventprofs! Help us share our 23rd Annual Evening of Caring Gala #fundraiser benefiting Eagle Ridge Hospital. #GiveWhereWeLive

 

 

Brandt Krueger @BrandtKrueger:

@CincyUSACVB True- having a trusted local source that can help you find quality vendors goes a long way. #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

@BrandtKrueger Are you currently sourcing laser beams? #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

A2) I know we regularly partner with local DMCs and CVBs to help us local vendors. #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger And a CVB will know the local venues that will make it easier and cost-effective to get the amenities you need. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@elizabethglau Mayyyybeee... Actually, we're currently sourcing 90"" flatscreens and fancy stools ;) #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A2) matching your goals and objectives first will help you save money when it comes to outside vendors. #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

If you're all around trying to save money, it's smart to be flexible with your dates. You can find more deals in all areas.  #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A2) (cont) so you don't buy stuff you don't need #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@elizabethglau Yep- starting out with clear goals can be surprisingly good for the bottom line. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Many times clients spend a lot more money than they could have because they weren't clear on what they wanted from the beginning #eventprofs

 

 

Eventprofs chat @epchat:

#EventProfs chat begins in 30 minutes! 9pm EST - Bring your ""Tips for Saving Money at Your Events"" - moderated by @BrandtKrueger

 

 

Brandt Krueger @BrandtKrueger:

HA! OK, so Hootsuite is tied to my home timezone, apparently! #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger Funny!  #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

I knew there was a reason I was opposed to auto-tweeting! #eventprofs

 

 

EventsManagementNews @EventsMgmtNews:

Event Gallery: 2013 CMI 25 http://bit.ly/189TDfV  #EventProfs

 

 

EventsManagementNews @EventsMgmtNews:

Federal Government Increases Hotel Lodging Per Diems http://bit.ly/150YdQT  #EventProfs

 

 

Brandt Krueger @BrandtKrueger:

Right, so any more vendor tips? So far, so good! #eventprofs

 

 

Meetings Focus @meetingsfocus:

Foreign trip travel insurance & evacuations .. how much does your agent know? #notravellist #asae #eventprofs http://bit.ly/1eNuNtR 

 

 

Brandt Krueger @BrandtKrueger:

So we've got the site, we've got the vendors.  Q3) Best ways to save money... On Travel? #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger A3: Keeping the site centrally located can help keep travel costs low.  #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger A3: You may also want to help facilitate group rides between attendees. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@CincyUSACVB Being Minneapolis based, I couldn't agree more :) #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

RE Group Rides- recently read a great idea on that. Dedicated staff at the airport to help arrange shared cabs for attendees #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Also doubles as a networking activity! #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A3) Add a #hybridconf option for people who can't travel - or multiple hubs for a nationwide or worldwide event. #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger The Midwest is definitely where it's at. :) #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

I've also learned to watch the travel sites like Kayak. Watch the trends for your flight. Most are cheapest on Wednesdays IMHO #eventprofs

 

 

              This month's Hot... http://bit.ly/16jlSaj  #eventprofs

 

 

EnjoyYourselfEvents @VIPEventPlanner:

RT @isesatlanta: HOT NEWS UPDATE - September 17, 2013: 

Brandt Krueger @BrandtKrueger:

@elizabethglau RE: Hybrid. Especially for internal meetings- does *everyone* need to be there in person? Or can some remote in? #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

A3) or just have the event in Vegas during the week for cheap flights! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Hayep. Seeing that more RT @elizabethglau A3) or just have the event in Vegas during the week for cheap flights! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

A3) Also do a little research with the hotel bellmen when you're site visiting- they ALWAYS know the cheapest/best ways #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@BrandtKrueger Sorry I'm so late! Prepping for a presentation tomorrow. How are you all? #eventprofs

 

 

Adrian Segar @ASegar:

A3) I've organized private airport shuttles to the venue w/a ride board for attendees to say when they're arriving #eventprofs

 

 

Adrian Segar @ASegar:

Sorry I'm late… #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

@eventsforgood Welcome welcome! Talking Money saving tips tonight. Currently on Transportation. Covered: site visit, vendors. #eventprofs

 

 

ELIZABETH GLAU, CMP @elizabethglau:

@eventsforgood @BrandtKrueger Great! How are you? #eventprofs

 

 

Adrian Segar @ASegar:

Getting ready to drive to N Vermont for a site visit tomorrow #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@BrandtKrueger Airfares are cheapest on Tuesdays too! #eventprofs

 

 

Adrian Segar @ASegar:

A3) There used to be decent group discounts for the ""official airline"" of the event. Not sure if they're worth it any more #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@BrandtKrueger I'm a big fan of http://AirfareWatchDog.com  too. #eventprofs

 

 

EventsManagementNews @EventsMgmtNews:

Federal Government Increases Hotel Lodging Per Diems http://bit.ly/1aRA6qk  #EventProfs

 

 

EventsManagementNews @EventsMgmtNews:

Federal Government Increases Hotel Lodging Per Diems http://bit.ly/17IixEu  #EventProfs

 

 

Brandt Krueger @BrandtKrueger:

Cool, so what's next? I asked those in the room if there were ""during the event"" savings, but we all agreed budget tends to fly #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

(cont) once the event starts. Suddenly, the ""we need it? get it"" takes over. Which goes back to @elizabethglau point on planning #eventprofs

 

 

Served Fresh Media @ServedFresh:

Event News: News for the Sands-Venetian-Palazzo Complex, Fairmont Scottsdale and Andaz Wall Street... http://bit.ly/16iLofE  #eventprofs

 

 

Served Fresh Media @ServedFresh:

Event News: Los Angeles: Inside The Mr. C Hotel's Intimate, New Spa:  We've told you about the fla... http://bit.ly/14ghz1O  #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@ASegar Nope! Most airlines got rid of their group discounts during the recession. They were generally about 10%. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

In the room #EventProfs say they were able to negotiate group discounts this week for their Execs

 

 

Brandt Krueger @BrandtKrueger:

So let's turn to the final bill- Q4) Best way to save money... when you get handed the final bill! #eventprofs

 

 

Adrian Segar @ASegar:

If budget is tight & there are nice restaurants near the venue, consider organizing a ""choose where to eat dinner out night"" #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@BrandtKrueger Oh yes, it does often take a backseat on site. But I think there are ways to have onsite savings. #eventprofs

 

 

Adrian Segar @ASegar:

A4) Best way to save $ on the bill is to negotiate well on contracts & read them _very_ carefully #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

Final bill: pay attention to everything. Hotels often make major mistakes in accounting. #eventprofs

 

 

Adrian Segar @ASegar:

@eventsforgood Some airlines still offer them but I don't know what the % discount is these days #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@ASegar Yes, and definitely look at attrition amounts. #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@ASegar Definitely agreed on that! #eventprofs

 

 

Adrian Segar @ASegar:

Amen. Harder to predict turnout these days RT @eventsforgood @ASegar Yes, and definitely look at attrition amounts. #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Well gang, execs for the program I'm on just showed up, so I'm going to have to wrap up a little early #eventprofs

 

 

Adrian Segar @ASegar:

@BrandtKrueger Thanks for moderating tonight! Any news yet on the next chat topic/date? #eventprofs

 

 

Cincinnati USA CVB @CincyUSACVB:

@BrandtKrueger Thanks for getting this going again! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Thanks so much, @CincyUSACVB @elizabethglau @eventsforgood  @ASegar for coming! #eventprofs

 

 

Lindsey Rosenthal @eventsforgood:

@BrandtKrueger Sorry I had to drop in so late! Have a great night! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

Think I'm going to do one more before I start looking for other moderators #eventprofs

 

 

Eventprofs chat @epchat:

Next #EventProfs chat- Tues Sep 24 - Topic: ""Creating a stronger event industry for future generations""

 

 

Brandt Krueger @BrandtKrueger:

Thanks again, everyone! See you next week! #eventprofs

 

 

Brandt Krueger @BrandtKrueger:

My pleasure! RT @CincyUSACVB: @BrandtKrueger Thanks for getting this going again! #eventprofs