12:00 pm |
lizkingevents: |
I am ready to chat away! :) #eventprofs |
12:02 pm |
spkrinteractive: |
{moderator} Welcome. Please introduce urself and share the best event u ever attended and what made it gr8. #eventprofs |
12:02 pm |
Mizcity: |
Jumping on a chat from 12PM-1PM EST. Please feel free to filter out or join in, but please don't unfollow :D #eventprofs |
12:05 pm |
erictetuan: |
RT @lyksumlikrish: Space hotel on schedule to open in 2012 http://ow.ly/yYwG #eventprofs #travel |
12:05 pm |
PinkDeb: |
yes ! RT @Mizcity: Jumping on a chat from 12PM-1PM EST. Please feel free to filter out or join in, but please don't unfollow :D #eventprofs |
12:05 pm |
spkrinteractive: |
Welcome Christina. Great to "see" you. #eventprofs |
12:05 pm |
AKthe5th: |
hey all, Aaron from 5th Element Events in Toronto. Working away but gonna try to chime in when I can! #eventprofs |
12:05 pm |
spkrinteractive: |
@lizkingevents Hello Liz. Thx for the RT's. #eventprofs |
12:06 pm |
Mizcity: |
Christina from NYC, freelance planner.The first event I remember was the best. I was 6 and a flower girl in my uncles wedding :) #eventprofs |
12:06 pm |
PinkDeb: |
Hi! Debra from Pink Inc. tension fabric structures - event design and decor #eventprofs |
12:06 pm |
PYMConnect: |
Meeting professionals: Connect with your peers by joining our social network @PYMConnecthttp://www.pymconnect.com #eventprofs |
12:06 pm |
Price_Points: |
Craig Price here..professional speaker/trainer/Realist :) #eventprofs |
12:06 pm |
Mizcity: |
@spkrinteractive you too! thanks for moderating :D #eventprofs |
12:06 pm |
kikilitalien: |
KiKi L'Italien from DelCor in DC here! Might be able to meet some of you at the PMPI event tonight! #eventprofs |
12:06 pm |
spkrinteractive: |
@AKthe5th Aaron gr8 to have you. #eventprofs |
12:06 pm |
lizkingevents: |
@spkrinteractive I am happy to RT your tweets. You always have great things to share, and likewise to you for RTing mine! #eventprofs |
12:07 pm |
lyksumlikrish: |
I'm Jenise Fryatt frm Icon Presentations- best event I attended was the Palm Springs Film Fest 09-like being at the Oscars. #eventprofs |
12:07 pm |
lizkingevents: |
Liz here and I work on Social and NFP events. I work FT @ Columbia University and run events outside my 9-5 as well! #eventprofs |
12:07 pm |
sylviaweise: |
Hi Sylvia from Wipfli event planner most of the time #eventprofs |
12:08 pm |
spkrinteractive: |
To anyone that did not see the pre-tweets, this chat is available at http://twebevent.com/eventprofsalong w/listing of topics #eventprofs |
12:08 pm |
JaredGolberg: |
Jared here from @5ElementEvents in Toronto. #eventprofs |
12:08 pm |
samueljsmith: |
@spkrinteractive Sam Smith from Lausanne Switzerland. #eventprofs |
12:09 pm |
spkrinteractive: |
@samueljsmith Love Switzerland. Grindelwald is a magic place. #eventprofs |
12:10 pm |
AKthe5th: |
@spkrinteractive Thanks! looking forward to it! #eventprofs |
12:10 pm |
camerontoth: |
BIZBASH PHOTOS #eventprofs #MPI http://ow.ly/znze |
12:10 pm |
MPIWC: |
BIZBASH PHOTOS #eventprofs #MPI http://ow.ly/znzf |
12:10 pm |
spkrinteractive: |
If you have any feedback about twebevent, please use the blue tab on the right of the browser window #eventprofs |
12:11 pm |
PinkDeb: |
best event EVER is an immersive experience - most memorable #eventprofs |
12:11 pm |
spkrinteractive: |
{moderator} OK, let's get started. First Topic = How to establish better relationships with exhibitors/sponsors. #eventprofs |
12:12 pm |
spkrinteractive: |
What are some of the things that you guys do now that are working well? #eventprofs |
12:13 pm |
Mizcity: |
For sponsors,ask what their goals are for the event so you can keep thatin mind while establishing marketing and SM plans. #eventprofs |
12:14 pm |
lizkingevents: |
In this economy, we are working hard 2 provide more "bang" 4 their buck - finding ways to offer more for their time/$ #eventprofs |
12:15 pm |
Mizcity: |
I like to touch base with my sponsors throughout the planning and event and make sure they are happy with their representation. #eventprofs |
12:15 pm |
spkrinteractive: |
Do you use information from the year before to improve the sponsor relationships? #eventprofs |
12:16 pm |
kikilitalien: |
I've seen more assns trying to use SM to tie their exhibitors and attendees together #eventprofs |
12:16 pm |
spkrinteractive: |
@Mizcity How often do you contact them? How many sponsors do you have? #eventprofs |
12:16 pm |
sylviaweise: |
Post event evaluations are important when keeping sponsors happy from year to year #eventprofs |
12:16 pm |
IMSEventStaging: |
Sound bytes from an IMSer! - RT @IMS_AV http://bit.ly/1i2jGl Corp. AV trends. Thanks to @LindaSFrembes and @ravepubs! #av #eventprofs |
12:17 pm |
spkrinteractive: |
@kikilitalien Thats a gr8 idea. Don't just connect sponsors with attendees, but sponsors with each other. #eventprofs |
12:17 pm |
spkrinteractive: |
@sylviaweise How do you incorporate the info from those evaluations when planning the next event? #eventprofs |
12:20 pm |
spkrinteractive: |
Do you offer different sponsorship "packages"? If so how do you decide how to package? #eventprofs |
12:20 pm |
Mizcity: |
@spkrinteractive # of sponsorsdiffer on the event but I like 2 assign a sposnor liason from my team to chek in pre,during&post #eventprofs |
12:21 pm |
spkrinteractive: |
I've never seen an #eventprofs crowd this shy. :) Feel free to offer up your own questions. #eventprofs |
12:21 pm |
sylviaweise: |
having been on both ends of sponsorships find that involving sponsors in decision making adds value to both parties #eventprofs |
12:21 pm |
PinkDeb: |
exhibitors & sponsors - there is a disconnect between producers and suppliers - #eventprofs |
12:22 pm |
Mizcity: |
@spkrinteractive we usually do it by $ amt of sponsorship. Those levels also differ depending on the event. #eventprofs |
12:22 pm |
spkrinteractive: |
@Mizcity Can you give us some examples of things you caught that would have gone un-handled had you not checked in? #eventprofs |
12:23 pm |
spkrinteractive: |
@PinkDeb Can you explain what you mean by that? #eventprofs |
12:23 pm |
spkrinteractive: |
@sylviaweise What is best way to include them in decision making? Key sponsors as key planning meetings? Polling? #eventprofs |
12:25 pm |
PinkDeb: |
there seems to be producer only events and not much for supplier only or education tracks #eventprofs |
12:25 pm |
sylviaweise: |
right - allow them to be part of the planning process, speak at the event- education commmittees etc also be honest with them #eventprofs |
12:26 pm |
samueljsmith: |
what are the three most common mistakes that most exhibitors/sponsors make at your events? #eventprofs |
12:26 pm |
sylviaweise: |
All needs need to be met - these people are experienced and do alot of these things allow them to offer solutions - examples etc #eventprofs |
12:27 pm |
spkrinteractive: |
@PinkDeb So are you saying build more of the event content around the suppliers? #eventprofs |
12:28 pm |
spkrinteractive: |
@samueljsmith Expect ppl to come to them. Don't develop relationships out in the mix of the event. #eventprofs |
12:30 pm |
sylviaweise: |
@spkrinteractive agree another point though - often it's your responsibility to encourage your group to visit them etc #eventprofs |
12:30 pm |
spkrinteractive: |
@sylviaweise Gr8 point. Sponsors usually have seen/experienced many events. Likely know what works. #eventprofs |
12:30 pm |
Mizcity: |
@spkrinteractive certain signage would not have been placed, materials not laid out, speaking time that was not available. #eventprofs |
12:30 pm |
sylviaweise: |
I offer incentives to get people to visit the exhibitors - prizes drawings etc. #eventprofs |
12:31 pm |
sylviaweise: |
Makes the exhibitors feel like your making the effort #eventprofs |
12:31 pm |
Mizcity: |
@samueljsmith they dont clearly lay out their goals, they dont provide enough staff, & for exhibitors- dont relay their AV needs #eventprofs |
12:31 pm |
EllenCMP: |
helps to put food and beverage on the exhibit floor #eventprofs |
12:32 pm |
spkrinteractive: |
@sylviaweise Another gr8 point. Many sponsors will have their own "draws", but giving them ideas and doing your own can help. #eventprofs |
12:32 pm |
samueljsmith: |
@Mizcity So are they upset with you - when things go wrong? #eventprofs |
12:33 pm |
sylviaweise: |
@ellenCMP agree another good idea #eventprofs |
12:33 pm |
mediasite: |
RT @samueljsmith Grab coworker, find friend +join @spkrinteractive for today's #eventprofs chat. Vote topic http://bit.ly/9GUhK #meetings |
12:33 pm |
spkrinteractive: |
BTW: if u have topic suggestions for future chats, the link is on the left side of thehttp://twebevent.com/eventprofs page #eventprofs |
12:34 pm |
spkrinteractive: |
@EllenCMP Agreed. Great place for snacks is the back of the expo. #eventprofs |
12:34 pm |
EllenCMP: |
another big challenge exhibitors create is when they don't fully read their prospectus and exhibitor's kit #eventprofs |
12:34 pm |
sylviaweise: |
Yes they do lol returning exhibitors are not so bad, new ones do not have realistic expectations - I offer a hints and advice do #eventprofs |
12:34 pm |
mediasite: |
RT @spkrinteractive: voting was close. Going with 1) Sponsor Relationships and 2) Getting more from speakers 12pm ET #eventprofs #meetings |
12:35 pm |
PinkDeb: |
@spinkeractive I think that can be an interesting. i think there can be more supplier/partner education #eventprofs |
12:35 pm |
Mizcity: |
@samueljsmith They have been and thats why i am very careful about being specific and clear about expectations #eventprofs |
12:35 pm |
kikilitalien: |
This year held an activity on show floor during exhibit only hrs for student mems (solar car race) & many ppl were drawn in... #eventprofs |
12:35 pm |
spkrinteractive: |
@EllenCMP Can you give us some examples of problems that has caused? #eventprofs |
12:36 pm |
kikilitalien: |
I think it makes things easier for attendees if they can get to know the exhibitors online before the meeting...less anxiety #eventprofs |
12:36 pm |
PinkDeb: |
too many rules in large exhibit halls that are out of date in this economy. but hey! know the rules and play within them! #eventprofs |
12:36 pm |
spkrinteractive: |
Does better event experience always = better relationship? #eventprofs |
12:37 pm |
EllenCMP: |
@spkrinteractive Have unrealistic expectations - details in prospectus tell them what to expect. If don't read, can't know. #eventprofs |
12:38 pm |
EllenCMP: |
@spkrinteractive If don't read kit, incur lots of unnecessary fees with drayage, signage, decoration, etc #eventprofs |
12:38 pm |
spkrinteractive: |
{moderator} OK, second topic = what can speakers do for your event besides speaking in-person? #eventprofs |
12:39 pm |
sylviaweise: |
I think so spkrinteractive #eventprofs |
12:39 pm |
spkrinteractive: |
Have you seen speakers provide value on their own that impressed you? What did they do? #eventprofs |
12:40 pm |
TSNN_com_US: |
THX4RT @VectorDisplays @ #Tradeshow Exhibit Design Tips - RT @TSNN_com_UShttp://bit.ly/ilSBL #TSNN #eventprofs |
12:40 pm |
EllenCMP: |
@spkrinteractive I love the idea of an ebook or exciting material to post before event. Gets them excited. Can even drive reg. #eventprofs |
12:41 pm |
mediasite: |
Re: speaker added-value, we had speaker at user conf print guide of how tos just for attendees to take home #eventprofs |
12:41 pm |
Price_Points: |
RT @JessicaLevin: Speakers can contribute to blog posts on your website and mention the event on their own blogs. #eventprofs |
12:42 pm |
kikilitalien: |
@spkrinteractive I saw a brief interview with a speaker posted pre show & it helped me decide to attend his talk...cool idea #eventprofs |
12:42 pm |
DallasMeetings: |
Coming to #pcma10? RSVP for the exclusive Neiman's event! http://bit.ly/1qQu7a #eventprofs#meetings #mpi |
12:42 pm |
spkrinteractive: |
@mediasite handouts are a great idea. Attendees want content takeaways as well as supplier takeaways #eventprofs |
12:42 pm |
PinkDeb: |
i have been impressed when speakers join the conference - take a real interest in "us" #eventprofs |
12:42 pm |
sylviaweise: |
Offering tools and takeways great value to attendees #eventprofs |
12:42 pm |
spkrinteractive: |
@EllenCMP ebook is like a collection of blog posts? #eventprofs |
12:42 pm |
michellebruno: |
@spkrinteractive #eventprofs I would love follow up from speaker after the presentation. |
12:43 pm |
EllenCMP: |
@spkrinteractive Like creating pre/post community 4 speaker 2 interact w attendees Gives speaker opportunity 2 learn about them #eventprofs |
12:43 pm |
Mizcity: |
RT @JessicaLevin: Speakers can contribute to blog posts on your website and mention the event on their own blogs #eventprofs |
12:43 pm |
spkrinteractive: |
@michellebruno What kind of follow-up do you like? #eventprofs |
12:43 pm |
Mizcity: |
RT @PinkDeb i have been impressed when speakers join the conference - take a real interest in "us" #eventprofs |
12:44 pm |
mediasite: |
RT @kikilitalien: @spkrinteractive a brief interview with a speaker posted preshow + helped me decide to attend talk...cool idea #eventprofs |
12:44 pm |
Price_Points: |
@michellebruno What kind of follow-up would you find useful? #eventprofs |
12:44 pm |
Mizcity: |
I agree with @pinkdeb, when the speaker joins in it shows an interest in the topic and the attendees, & that they are a good fit #eventprofs |
12:44 pm |
spkrinteractive: |
@EllenCMP Gr8 idea. Provide interaction online with the speaker pre and post-event. #eventprofs |
12:45 pm |
EllenCMP: |
@spkrinteractive ebook could be even more formal - take a look at http://ow.ly/zBAE @dmscottspeaks on SM & offers this #eventprofs |
12:45 pm |
mediasite: |
Re: speaker involvement, increasingly seeing use of twitter before, during + after presentation, 1:1 w/ attendees + link sharing #eventprofs |
12:45 pm |
spkrinteractive: |
@Mizcity What is a good way to entice speakers to mix-in pre and post their talk? #eventprofs |
12:46 pm |
spkrinteractive: |
What events do you think have made the best use of their speakers? #eventprofs |
12:46 pm |
justinlocke: |
Just lurking and appreciating the advice to speakers #eventprofs |
12:47 pm |
kimgeralds: |
true RT @PinkDeb too many rules in lrg exhibit halls that are out of date in this economy. .know the rules and play within them! #eventprofs |
12:47 pm |
spkrinteractive: |
@mediasite Yes. Should encourage speakers to use the event hashtag so that their interactions are visible to all attendees. #eventprofs |
12:47 pm |
samueljsmith: |
@spkrinteractive I am seeing more speaker videos that give a short description of the presentation. #eventprofs |
12:47 pm |
spkrinteractive: |
@justinlocke You are welcome to lurk, but we don't bite. Chime in with any ideas you have. We love newbies! :) #eventprofs |
12:48 pm |
VectorDisplays: |
6 Steps to Getting the Best ROI from the #TradeShow Season RT @D_Elmshttp://tinyurl.com/mnrnsw #tradeshows #eventprofs |
12:48 pm |
sylviaweise: |
Been to a couple where a speaker room is provided - refreshments etc where anyone with questions can go and meet speakers #eventprofs |
12:48 pm |
spkrinteractive: |
@samueljsmith Canned videos or custom for that event? #eventprofs |
12:49 pm |
spkrinteractive: |
@sylviaweise Doesn't that segregate the speakers though? #eventprofs |
12:50 pm |
michellebruno: |
@Price_Points #eventprofs what about reminders of speakers' Twitter, LinkedIn, FB accounts or a brief outline of key points presented. |
12:50 pm |
Price_Points: |
@sylviaweise Informal Q&A (not in front of the whole audience) is a great add-in. Many people have ?'s but are nervous to ask #eventprofs |
12:51 pm |
EllenCMP: |
the more speakers can learn about the group before hand, the more they can make the entire experience customized for group #eventprofs |
12:51 pm |
spkrinteractive: |
@michellebruno Yes, I think a page per speaker on a website is a great idea for pre-event. #eventprofs |
12:51 pm |
samueljsmith: |
@spkrinteractive custom for that event and that presentation. Usually just a simple flip cam or web cam vid. #eventprofs |
12:51 pm |
justinlocke: |
i think a video "trailer" of a speaker to promote interest is a great idea. am grabbing that! #eventprofs |
12:51 pm |
spkrinteractive: |
@Price_Points Can you say more? What type of setting? Special room? #eventprofs |
12:52 pm |
PinkDeb: |
yes using social media is also a great way to get speakers involved #eventprofs |
12:52 pm |
EllenCMP: |
@spkrinteractive Yes, but take it one step further and make that page interactive #eventprofs |
12:52 pm |
spkrinteractive: |
@EllenCMP Do you find that most speakers are willing to customize like that? #eventprofs |
12:52 pm |
justinlocke: |
yes, many people are afradi to ask their quesiton in front of th ebig crowd but ask later. need a forum for that #eventprofs |
12:52 pm |
samueljsmith: |
@michellebruno Ran into a company in London that offers reminders of key learning points. they will email or send post cards. #eventprofs |
12:53 pm |
SaraWheilesRVE: |
"Do what is right and you never have to look over your shoulder"-Tina Sturchio, Sturchio Entertainment, Theme Travelers #Eventprofs |
12:53 pm |
mediasite: |
We've taken video snippets of last yr speech + posted to their speaker profile, diff topic but you get a feel for their style #eventprofs |
12:53 pm |
spkrinteractive: |
@EllenCMP How do you suggest making a speaker page interactive? #eventprofs |
12:53 pm |
Price_Points: |
@spkrinteractive An area, where people can talk one-on-one with the speakers between sessions. Nothing fancy, very relaxed. #eventprofs |
12:53 pm |
mediasite: |
Was also just at eMetrics mktg conf and Avinash Kaushik did complimentary book giveaway/signing for attendees #eventprofs |
12:54 pm |
sylviaweise: |
Yes there are those that prefer one on one with questions etc also often if the speaker is a vendor it offers opps for follow up #eventprofs |
12:54 pm |
EllenCMP: |
@spkrinteractive As #eventprofs, we should be ready to provide the info, so it's easy for the speaker to receive the research #eventprofs |
12:54 pm |
lyksumlikrish: |
@justinlocke It seems to me the Q & A portion is often the most valuable, sometimes that's forgotten. #eventprofs |
12:54 pm |
spkrinteractive: |
@samueljsmith That is a gr8 post-event idea. Nicely summarize some of the key learnings per session and send to attendees. #eventprofs |
12:54 pm |
Price_Points: |
@spkrinteractive All the good speakers customize (or should) #eventprofs |
12:55 pm |
samueljsmith: |
@Price_Points do you mean like an experts lounge? #eventprofs |
12:55 pm |
EllenCMP: |
@spkrinteractive could be as simple as email box for questions folks have before the presentation - then speaker can hit topics #eventprofs |
12:55 pm |
spkrinteractive: |
@lyksumlikrish How about a whole Q&A track? Speakers could be in the Q&A room right after their presentation. #eventprofs |
12:56 pm |
samueljsmith: |
@spkrinteractive I thought so too. It was so simple - I thought why isn't anyone doing this? #eventprofs |
12:56 pm |
spkrinteractive: |
@Price_Points "Should" is the key word. :) I know many high-end speakers who do not. #eventprofs |
12:56 pm |
sylviaweise: |
@spkrinteractive my point exactly - we do that for our own conference provide an area for Q&A #eventprofs |
12:56 pm |
Price_Points: |
@samueljsmith That would work perfectly. Think of it as a coffee shop in the middle of your event! #eventprofs |
12:56 pm |
samueljsmith: |
@lyksumlikrish I agree. Most sessions are 85% speaker talking and 15% Q&A. Which is time for 3 questions. #eventprofs |
12:57 pm |
Price_Points: |
@spkrinteractive So do I. :/ #eventprofs |
12:57 pm |
spkrinteractive: |
{moderator} OK, we are down to our last few minutes. If anyone would like to promote anything, go for it. #eventprofs |
12:57 pm |
Price_Points: |
@spkrinteractive like a panel session? #eventprofs |
12:57 pm |
samueljsmith: |
@Price_Points Absolutely - brand it, sell it to a sponsor and load it up with speakers. #eventprofs |
12:58 pm |
lyksumlikrish: |
@samueljsmith Maybe we should think about turning that ratio around or evening it up. #eventprofs |
12:58 pm |
EllenCMP: |
sometimes its as easy as asking your speaker to stick around for the rest of the day or meeting-then folks can approach them #eventprofs |
12:58 pm |
lyksumlikrish: |
@spkrinteractive That makes a lot of sense. We need to be more creative about providing ways to interact w/speakers. #eventprofs |
12:59 pm |
spkrinteractive: |
For anyone interested, Andrew McAfee just came on http://twebevent.com/e2conf #eventprofs |
1:00 pm |
justinlocke: |
well some events are densely scheduled so some folks are rushing around and don't ave timeto talk to me. #eventprofs |
1:00 pm |
spkrinteractive: |
RT lyksumlikrish Maybe we should think about turning speech/Q&A ratio around or evening it up #eventprofs |
1:00 pm |
EllenCMP: |
Indie meeting planner specialize in working w small staff assn & leader of internet, international, interactive CMP Study Group #eventprofs |
1:00 pm |
mediasite: |
Shameless self promo: just won @Forrester Groundswell Award for User Conf, social media nuggest #eventprofs may dig http://bit.ly/46E0qH |
1:00 pm |
Price_Points: |
@samueljsmith Not all speakers are good interpersonal communicators. Need to find the right speakers who like to engage 1-on-1 #eventprofs |
1:00 pm |
sylviaweise: |
We write into our speaker agreement - be available #eventprofs |
1:00 pm |
justinlocke: |
can't speak for all speakers but being a former musician i really go for free food :-) #eventprofs |
1:00 pm |
mediasite: |
RT @EllenCMP: sometimes as easy as asking speaker to stick around for rest of the day or meeting-then folks can approach them #eventprofs |
1:01 pm |
spkrinteractive: |
I hope those who used twebevent enjoyed it. Pls tweet me feedback or use the blue button the right side of the browser #eventprofs |
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